Meeting Management Software

Managing Official Meetings Is Your Challenge

Official meetings are essential for managing any company and may involve not only all the company departments but also external participants such as contractors or stakeholders.

Planning a corporate meeting between multiple top managers is a multifaceted process. Planners must give due consideration to every aspect of the meeting: sending out invitations specifying the date, time, and venue, reserving and preparing conference rooms, designing the agenda and having it approved by all the participants, holding the meeting at the specified time, designing and approving the meeting decision summary document, appointing performers, allocating tasks to them, and, finally, tracking the results.

Planning and running a successful meeting is a major contribution to effective meeting decision execution.

Orienge Meeting Management Is Your Solution

The Orienge Meeting Management solution is designed to streamline meeting management in your company.

The solution enables you to facilitate and optimize meeting management process, including approving date, time, venue, agenda, and tracking meeting decision execution. All the meeting-related steps can be easily customized according to your corporate requirements. Now you will never miss a single step as meeting steps are processed in the specified sequence.

Meeting Management screen Orienge software for meeting management ensures a shared procedure for the whole company.

The Orienge Meeting Management solution allows your organization to efficiently meet the following business challenges:

  • planning and preparing for meetings: designing agenda, selecting attendees, having date, time, venue, and agenda approved by participants, etc.
  • running meetings: recording meeting decisions, creating and automatically approving meeting decision summary documents, notifying attendees and stakeholders of the decisions
  • executing meeting decisions: initiating tasks, tracking task execution, and notifying stockholders of the task execution results
  • generating reports to track states and results of meeting decision execution

The Conterra-based solution stands out among other meeting management tools, for example Outlook, as it provides far more extended features. Conterra allows you to automatically prepare and approve all meeting documents (e.g. agenda or meeting decision summary document) and gain control over the meeting decision execution. Now users can easily check availability of conference rooms and book them in the room reservation calendar.

Meeting Management screen Meeting decision document is generated automatically and can bу either printed or approved electronically.
Meeting Management screen

Orienge Meeting Management enables you to make all meeting-related processes transparent, manageable, and controllable. Conterra makes your meeting planning and running more efficient, and decision execution easier-to-track. Besides, favorable conditions for accumulating corporate knowledge base are created. Consequently, the Conterra-based solution significantly increases efficiency of your company meeting management.

Time, Money & Efficiency Are Your Benefits

To help evaluate your Meeting Management solution effectiveness, we have quantified the following performance indicators based on client experience:

  • Meeting preparation and approval time is reduced by 6 times.
    Routing enables you to approve meetings in the specified sequence and control deadlines of meeting approval steps.
  • Risks of canceled meetings are eliminated (100% decrease).
    Now you can easily track employee presence and staff schedules while planning and approving a meeting. That helps you avoid canceling meetings because of the attendee vacations, business trips, etc.
  • Meeting decision document design and approval time is cut by 80%.
    Meeting decision document is created automatically based on the shared mock-up. The mock-up format can be easily customized according to your company needs. Approving meeting decision document electronically enables employees to receive the decisions much faster.
  • Meeting decision execution quality is INCREASED TWICE.
    As meeting tasks are sent to particular performers, there are no more forgotten or ignored decisions. An employee in charge of tracking the decision can easily control the task state due to workflow features.
  • Meeting information search time is reduced by a factor of 10.
    With the powerful Conterra search engine, all meeting data, including the correspondence, is associated with the meeting card and can be easily found by one click.
  • Risks of document loss are eliminated (decreased 100%).
    All meeting documents are now electronic and are stored in Conterra. To store your records even more securely, you can assign different access rights to the documents.
  • Paper and ink costs decreases by 90%.
    As all meeting documents are electronic, the number of paper copies is minimized. If all employees work in Conterra, your company needs no more paper copies.

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